If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a wonderful opportunity for you!  This position will be on a dynamic team, supporting Team Submarine.  Bring your expertise and collaborative skills to make an impact towards our military defense and safety of our sailors

Serco-NA is seeking a motivated individual to provide programmatic support to one of our Team Submarine customers.  Serco-NA has an opening for an Executive Assistant/Office Manager (EA/OM) to support an active contract with the U.S. Navy in the Washington, DC area.  As the EA/OM, you will be on a dynamic team providing technical and programmatic support to the VIRGINIA Class Submarine Program Office (PMS450) and the U.S. Navy’s Team Submarine Program Offices at the Washington Navy Yard in Washington, DC!  Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors.

Serco supports the US Navy as a prime for their Team Submarine SHAPM contract supporting the acquisition of submarines.

PMS450 is the acquisition program office for the New Construction of Attack Submarines and for identifying, assembling, managing, directing, and coordinating the resources required for the R&D, design, construction, Test and Evaluation (T&E), Live Fire Test and Evaluation (LFT&E), and Fleet introduction of the U.S. Navy’s newest class of nuclear attack submarines.

PMS450  is responsible for developing and deploying a more affordable, nuclear-powered attack submarine with multi-mission capability and enhanced capabilities for performance in littoral areas. VIRGINIA Class submarines support five of the six Navy core maritime capabilities: Deterrence, Maritime Security, Sea Control, Forward Presence, and Power Projection.

You will be entrusted to exercise discretion and independent judgement daily when presented with numerous and at times conflicting options while leading the execution of front office related matters to include oversight of calendars; contact management/screening; travel optimization/budget; correspondence review and editing; tracking/directing the completion of action items; assessing/developing policy; and a host of other functions that can have a significant impact on the success of the office, director, and their subordinates in their ability to execute their duties in a very fast paced and dynamic environment as they oversee hundreds of people operating remotely across the US. You will manage all matters and make quick decisions without prior approval within the front office and will interface with senior executives within the Department of Defense as well as Congressional Staffers. If your desire is to make a difference in the construction and sustainment of the US Navy Submarine force, this position is ideal. This position will be onsite at the Washington Navy Yard.

Submarine experience is a plus.

The EA/OM will support the Program Manager (PM) and Deputy Program Manager (DPM) of one of the submarine program offices directly.

Experience working in submarine community as a senior enlisted, such as a Senior or Master Chief is ideal.

In this role, you will provide executive support and leadership in various capacities that will be essential to success of the office, including but not limited to: 

• Report to and provide counsel for a Navy executive/senior level manager – SES/Flag or O-6/GS-15.
• Oversee and managethe daily functional operation of a complex NAVSEA program organization.
• Lead and direct the work of others, including clerical, administrative, logistical support, and information technology personnel. Be familiar with a variety of the program office’s technical efforts, internal practices and procedures, and both internal and external stakeholders. You will apply a professionally accumulated body of knowledge to develop and oversee tasks and projects.
• Facilitate development, implementation, and revision ofwork procedures and standards with key stakeholders across multiple organizations to improve efficiency and effectiveness of assigned operations.
• Rely on experience and judgment to plan and accomplish goals. Execute work with minimal supervision by your principal. A significant degree of creativity and latitude is required.
• Ensure compliance of program office personnel with established program office standards.
• Office Management. Organize and manage office operations and procedures, including scheduling, correspondence, filing, developing policy, and data entry to ensure efficient day-to-day operations.
• Document Preparation. Prepare, proofread, and edit documents, presentations, and reports to support business processes and project objectives.
• Meeting Coordination. Schedule and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to ensure effective communication and follow-up.
• Travel and Expense Management. Arrange travel logistics and process travel expense reports, ensuring adherence to company policies and procedures.
• Communication Support. Act as a point of contact for internal and external communications, including handling inquiries, directing calls, and distributing correspondence.
• Project Assistance. Provide administrative support to various projects, including maintaining project documentation, tracking progress, and assisting with project-related tasks as needed.
• Record Keeping. Maintain accurate records and databases, ensuring data integrity and confidentiality, in compliance with company policies and government regulations.
• Supply Management. Manage office supplies inventory, ensuring the availability of necessary materials and placing orders as needed.

To be successful in this role, you will:

• Bachelor’s Degree and five years’ experience or at least ten years of experience preferably in a government or defense-related environment.
• An Active or Current DoD Secret clearance or eligible for a clearance.
• Required: Excellent written and oral communications skills
• Two years of supervisory experience in an office setting.
• Experience as an executive assistant preferably supporting an SES or flag officer within the NAVSEA front office environment is desired.
• Reporting to work at the Navy Yard 5 days a week except for government holidays is expected with occasional exceptions.
• Strong organizational, communication, and multitasking skills with the ability to prioritize tasks and work under deadlines.
• Ability to work independently, make independent decisions, and be part of a cohesive team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Travel may be required up to 10%
• Experience in supporting Navy or DoD-related programs are a plus.
• Familiarity with government contracting processes.
• Knowledge of document management systems.
• Active NMCI/Flankspeed account and CAC (Common Access Card) are a plus.

Additional desired experience and skills:

• Work experience in the Navy and specifically within Team Submarine or submarines in general.
• Knowledge of DoD policies, NAVSEASYSCOM/Team Submarine policies and procedures.
• Desired active NNPI account and CAC
• Desired: 10 or more years of experience with Navy acquisition and Submarine Programs.
• Desired: Experience leading a project and interfacing with an end item customer.
• Desired: Knowledge of Program Management, including the acquisition process, the budgeting process and Navy program execution.
• Active-Duty Experience in the submarine or yeoman service preferred.
• Recent experience in Team Submarine would be ideal.
• Demonstrate the ability to interact with senior management on complex technical issues
• Ability to work both in a team environment and independently, and often under short, multiple deadlines.
• Ability to be a team player, work well with others and contribute positively to work/team environment while continually seeking ways to enhance contribution to the team.
• Ability to travel up to 10% of the time and some travel outside the DC area may be required.

If you are ready to take the next step of your career path, apply today!

Meet Your Recruiter!

In compliance with state and local laws regarding pay transparency, the salary range for this role is $86,539.03 to $ 140,624.86 however, Serco considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco. If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com.

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.